Help

Every help text in the app, by screen. Switch the help language in the header.

Meet Hoot, the owl.

Sign in

Sign in: What this does: Opens your account with your institution code, email and password. A code may follow. Why: Only people your institution invites can see its cases.
Institution code: What this does: The short code of your institution, as your invitation gave it. Your password manager can keep it. Why: Each institution's accounts are kept apart. The code says which one to open.
Email: What this does: The email address your institution invited. Why: It names your account. Notices go to this address.
Password: What this does: Your password. You can paste it or use a password manager. Why: A long password that you use only here protects the theses on your cases.

Enter your code

Enter your code: What this does: The second step of sign-in. It comes when your account uses two-step sign-in. Why: A code from your phone means a stolen password alone cannot open your account.
Code: What this does: The 6-digit code from your authenticator app. It changes every 30 seconds. Why: With a second step, a stolen password alone cannot open your account.
Recovery code: What this does: One of the codes you saved when you set up two-step sign-in. Each code works once. Why: It lets you in when your phone is not with you. After using one, check how many you have left.

Forgot your password

Forgot your password: What this does: Sends a link to set a new password, if the account exists. The page says the same either way. Why: The same answer for every address means nobody can use this page to learn who has an account.
Institution code: What this does: The short code of your institution, as your invitation gave it. Your password manager can keep it. Why: Each institution's accounts are kept apart. The code says which one to open.
Email: What this does: The email address your institution invited. Why: It names your account. Notices go to this address.

Set a new password

Set a new password: What this does: Sets a new password with the link from your email. The link works once, within 30 minutes. Why: A link that ends soon is of little use to anyone who finds the email later.
New password: What this does: At least 12 characters. A short sentence you can remember works well. Paste and password managers work. Why: Length protects best. Very common passwords, repeats and runs such as 'abcd' are refused.

Accept an invitation

Accept your invitation: What this does: Opens the account your institution made for you. You choose your password here. Why: Only you know the password. The invitation link works once, within 72 hours.
New password: What this does: At least 12 characters. A short sentence you can remember works well. Paste and password managers work. Why: Length protects best. Very common passwords, repeats and runs such as 'abcd' are refused.

Confirm an email change

Confirm your new email: What this does: Confirms one of the two links sent when you change your email. The change ends when both are confirmed. Why: Two links, to the old and the new address, mean nobody can move your account with one stolen email.

Help

Help: What this does: Every help text in the app, grouped by screen, in English or Malay. Why: You can read about a screen before you use it, or look up a word in the report.
Help language: What this does: Shows help in English or Malay. The rest of the app stays in English. Why: Help is easier to follow in your own language. Reports stay in English, so every reader sees the same words.
Hoot, the owl: What this does: Hoot is a small owl drawing. His pose follows what the app is doing: showing help, an empty list, work under way, done, or a problem. Why: He is only decoration, to make the app friendlier. He decides nothing: the words beside him say what happened. He never appears in a report.

Privacy notice

Privacy notice: What this does: What the service keeps, why, for how long, and who can see it. Why: Theses hold personal data. You and your institution should know exactly what happens to it.

Terms of use

Terms of use: What this does: The rules for using the service, agreed between Hoot Integrity and your institution. Why: Clear terms say what each side does, and what the service is not for.

Accessibility statement

Accessibility: What this does: How the app meets WCAG 2.2 AA, what is not yet met, and how to tell us about a barrier. Why: Everyone who supervises should be able to use the app, with any device or assistive technology.

Page not found

Page not found: What this does: The address does not lead to anything you can open. Why: The app says 'not found' for anything you have no access to, so an address never shows what exists.

Something went wrong

Something went wrong: What this does: The app could not finish what you asked. Nothing was changed. Why: The fault is recorded with no content, so Hoot Integrity can find and fix it.

Maintenance

Maintenance: What this does: The service is closed for a short while. Your work is safe. Why: Some upkeep needs the service closed, so no data changes while it happens.

App shell

Menu: What this does: Moves between the parts of the app your role can use. Why: You see only what your role allows. The menu shows nothing that you cannot open.
Theme: What this does: Switches between light and dark colours. System follows your device. Why: Some people read more easily on a dark background, or in low light.
Help language: What this does: Shows help in English or Malay. The rest of the app stays in English. Why: Help is easier to follow in your own language. Reports stay in English, so every reader sees the same words.
Shadow mode: What this does: Your institution is trying the checks on past theses. Every export is marked 'not for students'. Why: Supervisors can compare the checks with their own reading before using them with current students.
Uploads are paused: What this does: New uploads are paused for a while. Your cases, reports and decisions stay open. Why: A pause lets maintenance or a fix happen safely. Nothing you have saved is lost.

Session ending

Session ending: What this does: Shows two minutes before you are signed out: after 30 minutes with no activity, or at the 12-hour limit. Why: Signing out on its own protects the theses on your cases if you leave the computer.

Confirm it is you

Confirm it is you: What this does: Asks for your code, or your password if you have no code, before a sensitive act such as a delete. Why: Someone who finds your computer unlocked still cannot delete, export or change access.
Code: What this does: The 6-digit code from your authenticator app. It changes every 30 seconds. Why: With a second step, a stolen password alone cannot open your account.
Recovery code: What this does: One of the codes you saved when you set up two-step sign-in. Each code works once. Why: It lets you in when your phone is not with you. After using one, check how many you have left.
Password: What this does: Your password. You can paste it or use a password manager. Why: A long password that you use only here protects the theses on your cases.

Your account

Your account: What this does: Your email, password, two-step sign-in and sessions. Why: You keep your own account safe. Each change here asks you to confirm it is you.
Two-step sign-in: What this does: A code from an authenticator app, asked after your password. Your institution may require it. Why: With a second step, a stolen password alone cannot open your account.
Current password: What this does: The password you use now. Why: It proves the change comes from you. Your other sessions end after the change.
New password: What this does: At least 12 characters. A short sentence you can remember works well. Paste and password managers work. Why: Length protects best. Very common passwords, repeats and runs such as 'abcd' are refused.
New email: What this does: The address to use from now on. We send one link to it and one to your current address. Why: The change ends only when both links are confirmed, within 24 hours.
New recovery codes: What this does: Makes a new set of recovery codes and ends the old set. They show once. Why: Make new codes when you have used some, or if the old ones may have been seen.
Remove two-step sign-in: What this does: Stops asking for a code at sign-in. Not offered when your institution requires it. Why: You may want to move to a new phone. Set it up again soon, as it protects the theses on your cases.
Sign out everywhere: What this does: Ends every session of your account, on every device, this one included. Why: Use it if you signed in on a shared computer, or think someone else used your account.
Two-step reset waiting: What this does: Your institution's admin asked to reset your two-step sign-in. It happens 24 hours after the request. Why: The wait gives you time to stop a reset you did not ask for. Cancel it here if it is not yours.

Set up two-step sign-in

Set up two-step sign-in: What this does: Links an authenticator app on your phone to your account, in three short steps. Why: After this, sign-in asks for a code from the app, so a password alone cannot open your account.
Two-step sign-in needed: What this does: Your institution requires two-step sign-in. Set it up to go on. Why: Your institution asks for it for every account, so every thesis has the same protection.
Add the account to your app: What this does: Scan the code with your authenticator app, or type the key into it. Why: The app and the service then share a secret, and both make the same 6-digit code.
Setup key: What this does: The secret, as text, for an app that cannot scan. Type it exactly as shown. Why: Anyone with this key can make your codes. Do not share it or keep a copy of it.
Code: What this does: The 6-digit code from your authenticator app. It changes every 30 seconds. Why: With a second step, a stolen password alone cannot open your account.
Save your recovery codes: What this does: Ten codes that each work once, for when your phone is not with you. They show only now. Why: Without a code or a recovery code, only your admin can reset your sign-in, and that takes 24 hours.
I have saved the codes: What this does: Confirms that you keep the codes somewhere safe, such as a password manager. Why: The codes cannot be shown again. You can make a new set later from Your account.

Notices

Notices: What this does: Changes about your account and your cases: access given or ended, handovers, sign-in changes. Why: Each change that affects you shows here, so nothing about your access changes without you knowing.
Show: What this does: Shows unread notices only, or all of them. Why: Opening a notice marks it read. All keeps the older ones for reference.

Your cases

Your cases: What this does: Lists your cases. A case is one thesis, with its versions, its people and its reports. Why: Keeping each thesis in one place means every supervisor on it sees the same files and the same report.
Checks: What this does: Each tab is one check, with its own cases, uploads and results. Integrity checks that the numbers in a thesis's results tables agree. Why: Keeping each check apart means a result shows only under its own check.
Your role on the case: What this does: Lead supervisor, co-supervisor or committee member. Only the lead uploads and records decisions. Why: One person acts on each case, so its record is clear. The others read and advise.
Status: What this does: Where a version is: being read, waiting for you to confirm tables, being checked, report ready, or could not run. Why: The status tells you what to do next. Waiting for you means the checks need your answers.
Data (coming later): What this does: Checks of a study's data files will be here. Why: It is not ready yet, so there is nothing to do here now.

New case

New case: What this does: Makes a case for one thesis. You become its lead supervisor. Why: The case holds every version and report of the thesis, so you can follow it over time.
Faculty or department: What this does: The unit of your institution that this thesis belongs to. Why: Your institution counts cases by unit. A count never names a case or a student.
Case label: What this does: A short label you choose, such as a project code. Optional. Do not use the student's name. Why: Only people on this case see the label. It is stored sealed, and admins never see it.

Case

Case: What this does: One thesis: its versions, the people on it and each report. Why: Everything about a thesis stays in one place, and only its people can open it.
Case reference: What this does: The case's own reference, a code with no meaning. Give it to your admin if they need to act on this case. Why: Admins never see labels or content, so the reference is how they name a case, for a hold or a request.
Case label: What this does: A short label you choose, such as a project code. Optional. Do not use the student's name. Why: Only people on this case see the label. It is stored sealed, and admins never see it.
Legal hold: What this does: Your institution has placed a hold on this case. Nothing in it can be deleted until the hold ends. Why: A hold keeps records while a formal process needs them. You can still read and work on the case.
Versions: What this does: Each upload of the thesis is a new version, with its own report. Why: Comparing versions shows which questions were answered. A finding that is the same as before shows its earlier decision.
Status: What this does: Where a version is: being read, waiting for you to confirm tables, being checked, report ready, or could not run. Why: The status tells you what to do next. Waiting for you means the checks need your answers.
Delete this version: What this does: Deletes the version now: its tables, report, decisions and notes. This cannot be undone. Why: Use it for a wrong file. The case and its other versions stay.
Invite a supervisor: What this does: Gives a co-supervisor or committee member access to this case, until a date you choose. Why: Access ends on its own, so nobody keeps it longer than the review needs.
Delete the case: What this does: Deletes the case and every version, now. This cannot be undone. Why: Its keys are destroyed within seconds, so nobody can read it again, not even from a backup.

Upload a version

Upload: What this does: Sends one Word file to a case. We read the tables in it. The file itself is not kept. Why: The checks need the numbers in the results tables. Reading them from the file avoids copying mistakes.
Case: What this does: The case this file belongs to. Cases have codes, never student names. Why: The report goes only to the people on this case. Check the code before you send.
Word file: What this does: The thesis or chapter as a Word file (.docx), up to 20 MB. Why: Word keeps tables as tables, so each number is read exactly as printed. Other formats are not read.
Method used in this chapter: What this does: The analysis the chapter reports, such as OLS regression or PLS-SEM. We fill it in from the chapter's words, here in your browser. Confirm it, change it, or leave Not sure. Why: It only helps the AI reading help read tables the reader could not. The AI never decides a check: you confirm each table it reads, and the engine does all the math.
Emails about this version: What this does: We email you when the tables are read and when the report is ready. The email holds only a link to your cases. Why: Reading and checking can take a few minutes. You can close this page and come back.
Reading the tables: What this does: The file is being read. This usually takes under a minute. Please keep this page open until it ends. Why: The file is read in one go and then dropped, so it is never stored.

Confirm the tables

Confirm tables: What this does: Shows each table as we read it, with the answers we found in the thesis. Nothing needs an answer: the questions are optional. Why: A check is exact only when its inputs are right. The thesis answers what it can, so you only look and confirm.
Hidden text in the file: What this does: The file had text that Word does not show, such as hidden or deleted words. It was not read. Why: You see the tables as a reader of the thesis would. Hidden words are left out of every check.
About the file: What this does: Things we noticed in the file, such as a floating box or a tracked change, in plain words. Why: A box over a table can hide a printed value. These notes tell you where to look.
Tables: What this does: Every table we found, in the order of the thesis: read, needing a look, or skipped. Why: Confirm all confirms every read table at once. Skipped tables are listed so you know what was not checked.
Look at this first: What this does: Marks a table where the reading was less certain, with the reasons. Why: Most tables read cleanly. This points you to the few where a second look helps most.
Skipped table: What this does: A table we could not read safely, with the reason, such as a table drawn as a picture. Why: A table that is not read is never guessed. It is not checked, and the report says so.
Kind of table: What this does: The analysis we think the table reports, such as a regression, and the printed words that say so. Why: Each kind has its own checks. If the kind is wrong, the checks would not fit.
Columns: What this does: Which column holds which number, such as b, SE, t or p, as we read the headers. Why: A check uses each number in its right place. You can move a column by pointing at its header.
Move a column: What this does: Moves a column to the right kind of number, by pointing at its printed header. Why: The header must name that number in a form we know, in English or Malay, so the move rests on the thesis.
Do not read this column: What this does: Leaves a column's numbers out of the checks. Why: Use it when a column was read wrongly and no header names it. Its checks then do not run.
A fact the table does not print: What this does: A question about the analysis, such as the test used. 'I don't know' is the default. Why: Change an answer only where the thesis states it, and point at those words. Otherwise the checks allow every case.
Two-tailed p values: What this does: Whether the p values in this table come from two-tailed tests. Why: A one-tailed p is half the two-tailed p. If you are not sure, keep 'I don't know' and the check allows both.
Robust standard errors: What this does: Whether the standard errors use a robust or clustered formula. Why: Robust errors follow a different formula. If you are not sure, keep 'I don't know' and the checks that depend on it do not run.
Where it is printed: What this does: The printed words in the thesis that support your answer. Why: Every answer must point at the document, so anyone can see where it came from. A typed value is never used.
Suggestion: What this does: A suggested answer from the model add-on. It is marked, and it is never chosen for you. Why: Only your own choice reaches the checks. A suggestion is a hint, and you still point at the words.
Confirm all and run the checks: What this does: Confirms every read table as shown, with the answers found in the thesis and any you gave, then starts the checks. Why: You can change any answer under More details first. A question left alone stays at 'I don't know', which changes no check.
Already answered by the thesis: What this does: Answers we read from the printed words of the thesis, such as a note under the table. They are used as read. Why: You are not asked what the thesis already says. To change an answer, open More details.
Found in the thesis: What this does: Answers the thesis text states, such as a methods chapter sentence on what the brackets hold. Each shows its words and where they stand. Why: Only a clear statement about this table, or about every table with nothing that says otherwise, is used. Anything unclear stays at 'I don't know'.
More details: What this does: Every question about this table, all optional. The ones that could let more checks run come first. A found answer is already chosen. Why: You never have to answer. Change an answer only where the thesis says so, and point at the words that say it.
Read with AI help: What this does: Our reader could not read this table by its own rules. An AI model on our own server proposed which column holds which value; the reader then read every number from the table. Why: The AI only says how to read the table: it never computes or judges a number. Nothing from this table is checked unless you confirm it.
Method hint given to the AI: What this does: The analysis the AI was told this table reports: from the table's caption, the paragraph before it or its notes, or else the method you confirmed for the chapter when you uploaded. Why: A hint can be wrong, so it never decides anything. The reader read every number from the table itself. Check the marked columns before you confirm.
Confirm this reading: What this does: Confirms this table's reading now, on its own. It then joins the read tables, marked read with AI help, and is checked when you confirm all. Why: Confirm only when each marked column holds what its label says. If in doubt, choose Don't check this table.
Don't check this table: What this does: Leaves this table out of the checks, as if it had not been read. Why: A table left out can never give a wrong flag. It is also what happens when you choose nothing.
Data type: What this does: What the thesis analyses: survey answers on a fixed scale (such as Likert), secondary or continuous data (such as GDP), or not sure. Read by a fixed word list, not by AI. Change it if wrong. Why: GRIM, GRIMMER and the check of the mean and SD within the scale apply only to whole-number answers on a fixed scale. For other data the report leaves them out.

Report

Report: What this does: Lists what was checked, most serious first, with the arithmetic for each item. Why: Each item is a question to ask the student. The supervisor decides what it means.
Shadow mode: What this does: Your institution is trying the checks on past theses. Every export is marked 'not for students'. Why: Supervisors can compare the checks with their own reading before using them with current students.
Checks running: What this does: The checks are running on the tables you confirmed. This usually takes under a minute. Why: You can leave this page. We email you when the report is ready.
What was checked: What this does: How many tables were read and how many checks ran, before the list of items. Why: A short list can mean few problems or few checks. Coverage tells you which.
Red: What this does: The reported number cannot follow from the other numbers in the table, even allowing for rounding. Why: Every printed number is rounded, so each one stands for an interval. Red means the reported value is outside the whole computed interval.
Amber: What this does: The numbers are possible, but unlikely. Why: Unusual results do happen. Amber asks for an explanation, never a conclusion.
Grey: What this does: A presentation slip, such as p = .000. Why: These are quick fixes that make a table clearer for examiners.
What was not checked: What this does: The checks that could not run on this version, in plain words, with what each one needs. None of them is a finding. Why: Some need a detail you can add on the confirm screen of a new version. The others need numbers or words the tables do not print.
Could not run: What this does: A check the engine began but could not finish for a table, because of an error on our side. Why: It says nothing about the thesis. If it stays after the version is uploaded again, ask Hoot Integrity for help.
Show: What this does: Shows only the items of the severity you pick. All shows every item. Why: On a long report, you can work through one kind of item at a time.
Question to ask: What this does: A neutral question you can ask the student about this item. Why: Most differences have an honest cause, such as a typing slip. A question lets the student explain.
Inputs: What this does: The printed numbers the check uses, each with the interval its rounding allows. Why: You can find each input in the table, so nothing is hidden.
Formula: What this does: How the expected value is computed from the inputs. Why: Showing the formula lets you redo the arithmetic yourself.
Computed interval: What this does: Every value the inputs allow, once rounding is taken into account. Why: A number printed as 0.42 could be anything from 0.415 to 0.425. Using the whole interval keeps the check fair to the student.
Reported value: What this does: The value as printed in the thesis. Why: It is compared with the computed interval. Only a value outside the whole interval is Red.
Carried from an earlier version: What this does: The same finding was in an earlier version, word for word. Its earlier decision is shown. Why: You do not decide the same item twice. Any other item shows as new.
Found in the thesis: What this does: Answers the thesis text states, such as a methods chapter sentence on what the brackets hold. Each shows its words and where they stand. Why: Only a clear statement about this table, or about every table with nothing that says otherwise, is used. Anything unclear stays at 'I don't know'.
Read with AI help: What this does: Our reader could not read this table by its own rules. An AI model on our own server proposed which column holds which value; the reader then read every number from the table. Why: The AI only says how to read the table: it never computes or judges a number. Nothing from this table is checked unless you confirm it.
Model's wording: What this does: A line written by the model add-on, marked as such. The engine's own words and arithmetic stay beside it. Why: The model only rewords. The finding and its numbers come from the exact checks.
Your decision: What this does: Records what you decided about this item: confirmed, resolved, not an issue, or a note. Why: Only the lead supervisor records decisions. The record stays with the case.
Reason: What this does: Why this item is not an issue. Why: The people on this case see your reason. Hoot Integrity receives only the reason code, never your note.
Note: What this does: A note for the people on this case. Why: Notes keep the discussion beside the item. Do not write names.
Was this useful?: What this does: Rates this item: useful, not useful, or harmful or misleading. Why: In the pilot, ratings show which checks to improve. Hoot Integrity receives only the rating code.
Why: What this does: A few words on your rating. Optional. Why: The people on this case see it. Hoot Integrity receives only the rating, never these words.
Student's response: What this does: The student's answer to this item, as the lead recorded it. Why: The answer stays beside the question, so the case keeps its whole record.
Download the report: What this does: The report as a PDF, with every item and its arithmetic. Its fingerprint is recorded. Why: Anyone can later check a kept copy against the record. In shadow mode it is marked 'not for students'.
Download the questions: What this does: Only the questions to ask, in the report's order, for a meeting with the student. Why: The student sees neutral questions, not severities. You decide what to share.

People on this case

People on this case: What this does: Who can open this case, in which role, and until when. Why: Each person sees the case only through their own access, which you can end at any time.
Invite a supervisor: What this does: Gives a co-supervisor or committee member access to this case, until a date you choose. Why: Access ends on its own, so nobody keeps it longer than the review needs.
Their email: What this does: The work email of a colleague at your institution who already has an account. Why: Access goes only to accounts your institution made, never to an outside address.
Role: What this does: Co-supervisor or committee member. Both can read the case and its reports. Why: Neither can upload or record decisions. Those stay with the lead.
Access ends: What this does: The date access ends. Leave it empty to keep access until you end it. Why: A date ends access on its own, so nobody keeps it longer than needed.
End access: What this does: Ends this person's access to the case now. Why: They are told, and the case leaves their list at once.
Hand over the case: What this does: Asks a colleague to become the case's lead. They have 7 days to accept. Why: Use it when you step down from the supervision. The case keeps its whole record.

Handovers

Handovers: What this does: Requests to take over a case as its lead, and the requests you sent. Why: A case has one lead at a time. Nothing changes until the new lead accepts.
Accept or decline: What this does: Accept to become the case's lead. Decline if you cannot take it. Why: As lead you upload, decide and answer data requests for the case.

Support requests

Support requests: What this does: Requests from your institution for Hoot Integrity support to read one of your cases, for a few hours. Why: Support never opens a case unless you approve it. You can end the window early.
Support window: What this does: The hours during which support can read one case, after the lead approves. At most 72 hours. Why: Access ends on its own, and every view is recorded.
Approve or decline: What this does: Approve to let support read this case for the hours shown. Decline if the request is not right. Why: The case is yours to protect. Support reads only, and cannot change anything.

Data requests

Data requests: What this does: Requests about a student's data that name you as the lead: access, export, erasure, or a response. Why: Only the lead knows which case is the student's, so you confirm it. Your admin sees only the status.
Kind of request: What this does: Access or export: a copy of the case. Erasure: delete the case. Response: record the student's answer to an item. Why: Each kind has its own step. The request ends when that step is done.
Which case: What this does: The case the request is about, from your cases. Why: Confirming the case is what lets the request go on. Decline if none of your cases is the student's.
Export the case: What this does: Makes the case's copy as a file for you alone, now. It is not kept. Why: You pass the copy to the student through your institution. Its fingerprint is recorded.
Erase the case: What this does: Deletes the case and every version now. A legal hold makes it wait. Why: This answers the student's request to erase. It cannot be undone.
Item: What this does: The report item the student is answering. Why: The response stays beside that item, where readers of the report look for it.
Response: What this does: The student's response, in their words, as they gave it. Why: It is stored sealed with the case and shown beside the item.

Your support access

Your support access: What this does: The one case you may read, once its lead approves, and when the window ends. Why: Support reads only, for a short window, on a written request. Every view is recorded.
Support window: What this does: The hours during which support can read one case, after the lead approves. At most 72 hours. Why: Access ends on its own, and every view is recorded.

Overview

Overview: What this does: Counts for your institution: people, cases, uploads and checks. Why: You can run the service without seeing any thesis. Admin screens never show a label, a title or a finding.
Sample institution: What this does: Hoot Integrity set up this institution as a sample, to show and try the service. Why: Upload synthetic theses only, never a real student's thesis. A sample institution is not for real work.
Pool nearly used: What this does: 80% of this period's uploads are used. Uploads stop when the pool is used up. Why: You can ask Hoot Integrity to raise the pool, or plan for the next period.
Uploads this period: What this does: Uploads used from your institution's pool in this licence period. Why: At 80% you see a notice here, so you can plan before uploads stop.
Checks: What this does: How many check runs finished, are waiting, or could not run, across the institution. Why: A run that could not run may need a new upload. The lead sees which case.

Organisation

Organisation: What this does: Your institution's faculties and departments, and how many cases each holds. Why: Supervisors file each case under a unit, so counts can follow your structure.
Groups under 5 cases: What this does: A group with fewer than 5 cases shows no count of its own. It joins 'other'. Why: In a small group, even a count could point at one person.
Unit name: What this does: The name your institution uses for the faculty or department. Why: Supervisors pick from these names. Renaming keeps every case in its unit.

People and roles

People and roles: What this does: Your institution's accounts: invite, change a role, disable, and reset two-step sign-in. Why: You decide who can use the service. You never see the cases they work on.
Require two-step sign-in: What this does: When on, every account must set up two-step sign-in at its next sign-in. Why: It is off by default and each person may choose it. Turning it on gives every thesis the same protection.
Show: What this does: Shows accounts by status: active, invited or disabled. Why: Invitations not yet accepted are easy to find, to send again or withdraw.
Status: What this does: Invited, active or disabled, with two-step sign-in shown as on or off. Why: A disabled account cannot sign in. Its cases stay with their leads.
Invite someone: What this does: Sends an invitation by email. It works once, within 72 hours. Why: Only invited people can have an account, so you know everyone who can sign in.
Name: What this does: The person's name, as your institution writes it. Why: It appears on their invitation and in your list of accounts. Supervisors do not see it on reports.
Email: What this does: The email address your institution invited. Why: It names your account. Notices go to this address.
Role: What this does: Supervisor, admin or support. A supervisor works on cases; an admin runs this board. Why: Admins never read cases. Support reads one case only, with a lead's approval.
Change role: What this does: Gives the account another role. Its sessions end, so the change applies at once. Why: Roles decide what a person can open. A change should never wait for the next sign-in.
Disable or enable: What this does: Disable stops the account from signing in and ends its sessions. Enable lets it sign in again. Why: Use it when someone leaves. Hand their cases over first, so each case keeps a lead.
Reset two-step sign-in: What this does: Removes the person's two-step sign-in after 24 hours, so they can set it up again. Why: The wait lets the person stop a reset they did not ask for. They are told at once.
Hand over a case: What this does: Asks a supervisor to become the lead of a case whose lead has left. Why: Each case needs a lead. You see only the case's reference, never its content.
Case: What this does: The case, by its reference, from the cases of the lead who left. Why: References carry no label, so the board stays free of content.
New lead: What this does: The supervisor who is asked to take the case. They have 7 days to accept. Why: Nothing changes until they accept, and they see the case only after that.
Ask for support access: What this does: Records your institution's written request for support to read one case of a lead, for some hours. Why: The lead must still approve. Support never opens a case on your word alone.
Lead supervisor: What this does: The lead supervisor of the case the request is about. Ask the faculty if unsure. Why: Only the lead knows which case it is. They confirm it, approve it or decline it.
Support account: What this does: The Hoot Integrity support account that may read the case, once its lead approves. Why: Support accounts read only, for the hours you set. Every view is recorded.
Written request reference: What this does: Your institution's reference for the written request, such as a ticket number. Why: It ties the access to a request on paper. Only a keyed fingerprint of it goes in the audit record.
Hours: What this does: How long support may read the case after the lead approves, from 1 to 72 hours. Why: A short window limits who sees the thesis, and for how long.

Licences and usage

Licences and usage: What this does: Each licence period, its billable cases and its uploads. Why: Counts let you plan the pool, without showing any case.
Pool nearly used: What this does: 80% of this period's uploads are used. Uploads stop when the pool is used up. Why: You can ask Hoot Integrity to raise the pool, or plan for the next period.
Period: What this does: The licence period the counts cover. Why: Comparing periods shows how use grows over the pilot.
Uploads this period: What this does: Uploads used from your institution's pool in this licence period. Why: At 80% you see a notice here, so you can plan before uploads stop.
Billable cases: What this does: Cases with at least one upload in the period, counted once each. Why: A case counts once per period, however many versions it has.

Quality

Quality: What this does: How the checks behave across your institution, as totals only. Why: Totals show where theses often slip. They never name a case, a unit or a supervisor.
Findings by severity: What this does: How many findings of each severity, across all cases. Why: Totals show how the checks behave for your institution. They never name a case, and a group under 5 cases joins 'other'.
Groups under 5 cases: What this does: A group with fewer than 5 cases shows no count of its own. It joins 'other'. Why: In a small group, even a count could point at one person.

Compliance

Compliance: What this does: Retention, legal holds, data requests, the audit export, and your institution's export and exit. Why: These are your institution's duties under the data agreement. Each act asks you to confirm it is you.
Keep cases for: What this does: How many days each version is kept after its upload, from 30 days to 10 years. The next sweep deletes what is older. Why: Keeping data only as long as needed is a legal duty. A shorter time deletes sooner.
Keep the audit record for: What this does: How many months the audit record stays after the content is deleted. Why: An appeal can come after a thesis is deleted. The record shows what was done, with no content.
Legal holds: What this does: Cases kept from deletion while a formal process needs them, each with a review date. Why: A hold stops every deletion of its case, retention included, until you release it.
Case: What this does: The case to hold, by its reference. Ask the lead for it, or pick from the lead's cases. Why: You never see a label, so the reference names the case.
Hold reference: What this does: Your institution's reference for the process, such as a file number. Why: It explains the hold to the next admin, without any detail of the case.
Review by: What this does: The date to look at the hold again. The date never lifts the hold. Why: Holds should not last longer than needed. The overview reminds you when one is due.
Release the hold: What this does: Ends the hold. Deletions of the case may go on, including retention. Why: Release it when the process ends, so the case is not kept longer than the rules allow.
Kind of request: What this does: Access, export, erasure, or a response from the student to a report item. Why: The lead acts on it. You see only its status, never the case.
Lead supervisor: What this does: The lead supervisor of the case the request is about. Ask the faculty if unsure. Why: Only the lead knows which case it is. They confirm it, approve it or decline it.
Request reference: What this does: Your institution's reference for the student's request. Why: It ties the work in the app to your own record of the request.
Cancel the request: What this does: Cancels a request that has not ended, for example one opened by mistake. Why: The lead is told, and nothing more happens for it.
Audit export: What this does: A page of your institution's audit record: ids, codes, times and fingerprints, never content. Why: Auditors can check what was done and when, and that no entry was changed.
Institution export: What this does: A file of everything the board shows about your institution, with content left sealed. Why: You keep a copy before an exit. Its fingerprint is recorded.
Leave the service: What this does: Starts your institution's exit at the end of the agreement: request, export, then confirm. Why: After you confirm, Hoot Integrity deletes the institution's data. You can cancel until that starts.
Instruction reference: What this does: The reference of your institution's written instruction to end the service. Why: The exit rests on a written instruction, as the data agreement asks.

Billing

Billing: What this does: Your licence term and its periods. Invoices come by email for now. Why: You can see what the licence covers without asking.
Licence term: What this does: The start and end of your institution's licence, and its periods. Why: Usage resets at each period, so the dates tell you when the pool renews.

Settings

Settings: What this does: Your institution's settings for the service. Why: Settings apply to everyone at your institution. Each change is recorded.
Model add-on: What this does: Whether the model add-on is on: marked suggestions in the confirmation view and marked wording in reports. Why: The add-on never changes a finding. Hoot Integrity switches it on only with your institution's agreement.
Shadow mode: What this does: Whether your institution is in shadow mode, trying the checks on past theses. Why: In shadow mode every export says 'not for students'. Hoot Integrity ends it with your institution.

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